AP Manager

Inner Circle Search is a boutique recruiting firm based in Los Angeles, specializing in accounting, finance, and operational leadership placements. Our primary focus is working with nonprofit organizations throughout the Los Angeles area, with deep experience supporting children-focused nonprofits and community-based organizations. This includes agencies serving education, family services, healthcare, housing, and youth development.

We understand the unique challenges nonprofits face—tight budgets, complex funding structures, grant and compliance requirements, and the need for leaders who are both hands-on and mission-aligned. Our candidates are carefully vetted for nonprofit readiness, including experience with fund accounting, audits, grants, budgeting, and working within collaborative, purpose-driven environments.

A well-respected, Los Angeles–based, mission-driven healthcare organization is seeking an Accounts Payable Manager.

This position goes beyond traditional, transactional AP. It sits at the center of the accounting function and includes overseeing AP operations while also supporting month-end close activities, reconciliations, journal entries, accruals, and compliance within a regulated healthcare environment. The role works closely with the Controller and broader finance team and plays an important role in maintaining strong internal controls and clean financial reporting. The organization is making a huge impact on numerous families' lives.

Position Overview

We are seeking a detail-oriented AP Manager to join our team. This role will be responsible for heavy AP along with some AR, reconciliations, and journal entries while supporting the AP monthly close process and ensuring compliance with healthcare industry standards. A work-life balance and a comprehensive benefits package are offered.

Responsibilities:

Supervise the Accounts Payable team, including task assignment, performance management, and professional development.

Oversee the accurate and timely processing of vendor invoices, check runs, ACH payments, and employee expense reimbursements.

Ensure all A/P activities comply with internal policies, contractual obligations, and applicable healthcare regulations.

Coordinate month-end and year-end closing processes related to Accounts Payable.

Monitor A/P aging reports and resolve vendor discrepancies or payment issues.

Implement and maintain internal controls to safeguard against errors and fraud.

Collaborate with procurement, accounting, and finance teams to ensure accurate cost allocation.

Manage 1099 vendor tracking and assist with year-end reporting.

Support internal and external audits by preparing required documentation.

Continuously evaluate and improve A/P workflows and systems to enhance efficiency and compliance.

Execute general journal entries as authorized, including prepaids, accruals, and depreciation.

Requirements:

Bachelor’s degree in Accounting, Finance, or related field preferred.

5 plus years of advanced accounting experience in AP.

Experience in healthcare is strongly preferred.

Solid knowledge of journal entries, reconciliations, and general ledger accounting.

Proficiency in accounting software (QuickBooks/NetSuite) and Microsoft Excel.

Strong communication skills.

Strong attention to detail, accuracy, and organizational skills.

Ability to work on-site full-time in Culver City / West Los Angeles.