LAVA Coalition Manager

The LAVA Coalition Manager is responsible for coordinating a range of coalition, facilitative, and administrative functions to support the smooth operation of the coalition. Working within a committee-based structure – Governance, Fundraising, and Programming – the role includes managing and tracking committee work, supporting coalition priorities, and ensuring effective communication across committees and member organizations. The Coalition Manager will organize meetings, maintain timelines and documentation, and support collaborative processes that enable the coalition’s work to move forward. The Coalition Manager will report to LAVA’s Coalition Coordinator.

Employment Status: 2 year part-time independent contractor, with the possibility of renewal; formal review after a 6-month trial period. The independent contractor is responsible for providing their own computer and internet.

Compensation: 15-20 hours per week at $50/hour

Location: Hybrid, Remote

Anticipated start date is July 1, 2026 for a 6-month trial period, this position is funded for 2 years until July 2028 with the possibility for renewal. Continuation of this position beyond July 2028 is contingent upon the availability of funding.

Administrative & Coalition Facilitation Duties:

● Coordinate monthly LAVA General meetings, inclusive of scheduling, preparing the agenda, communicating with LAVA Coordinators in advance, designating facilitator and notetaker for each meeting, organizing votes, documenting decisions, managing the LAVA Zoom account, coordinating materials, prioritizing alignment with coalition priorities, and following up on action items.

● Coordinate monthly LAVA Coordinator meetings, including scheduling, note-taking, and following up on action items.

● Manage the LAVA calendar

● Maintain and regularly update the LAVA member contact list and email distribution lists to ensure accuracy and accessibility

● Develop, organize, and maintain shared organizational systems (Google Drive, Airtable, and other platforms as needed) to support efficient collaboration and information sharing

● Build and maintain strong relationships with coalition members, partners, and stakeholders

● Support shared decision-making processes, ensuring transparency and clear documentation across coalition activities ● Provide consistent administrative and facilitation support across all coalition meetings, supporting continuity and clarity in communication and process

Fundraising and Finance Duties

● Manage the timeline for grant applications and reporting as identified by the Fundraising Committee

● Support the fundraising committee grant-writers in ensuring drafts and supplemental materials for grant applications and funder reports are compiled and submitted on time

● Support donor cultivation efforts, including organizing materials, tracking outreach, and maintaining records of engagement

● Assist in gathering and organizing financial information related to coalition activities, including budgets, invoices, and contractor payments

● Work closely with the coalition’s fiscal sponsor to support accurate financial tracking, reporting, and compliance with funding requirements

Program Support

● Help manage the LAVA website and support the development and coordination of social media content across LAVA channels, including drafting posts, scheduling, and maintaining a consistent voice and presence

● Support the planning and production of in-person LAVA events, ensuring coordinating logistics, timelines, and communication with participants and partners

● Provide on-site support for events as needed, including setup and coordination

● Assist in gathering and organizing program materials for internal and external use, including documentation

Other duties as directed

The ideal candidate will have some combination of the following qualities and qualifications:

● Experience with non-profit arts organizations, with an understanding of their structures, challenges, and values

● Experience supporting or managing coalitional or network-based work, including coordinating across multiple stakeholders

● Strong attention to detail, with a high degree of accuracy and organizational rigor

● Excellent communication skills, including written, verbal, and interpersonal communication

● Experience with Google Suite and Airtable

● Event coordination experience