DATA & PROGRAM OPERATIONS MANAGER (Part-Time)

ABOUT LEAP

Legal Education Access Pipeline (LEAP) is a mission-driven organization dedicated to expanding access to legal education and the legal profession. Through our flagship nine-month fellowship program, LEAP provides aspiring law students with access to practicing attorneys, a rigorous admissions curriculum, and ongoing support as they become competitive law school applicants, successful law students, and future changemakers. To learn more about LEAP visit www.legalpipeline.org.

POSITION SUMMARY

LEAP is seeking a highly organized, people-centered Data & Program Operations Manager to join its small and mighty team on a part-time basis, with a target start date of July 1, 2026. This role is the systems and operational backbone of LEAP's fellowship programming - supporting data tracking, milestone management across the full fellow lifecycle from active fellowship participants through our alumni pathways, in addition to managing fellow communications, and onsite program logistics.

Reporting directly to the CEO, this person will play a critical role in ensuring LEAP's fellows and alumni receive timely, accurate, and thoughtful support throughout their law school journeys. The ideal candidate brings strong administrative, organizational and project management skills, a genuine commitment to access and equity in the legal profession, and comfort working independently in a fast-paced, mission-driven environment.

Key Responsibilities

Database Management (40%)

Maintain and update LEAP's fellow database using AirTable, which tracks current fellows, law students, and alumni with accurate, up-to-date records

Collect and organize key fellow data including LSAT scores, law school lists, application status, and admissions benchmarks from program participants

Track fellow participation in and outcomes from sponsored programs and signature fellowships

Fellow Communications (40%)

Serve as a primary point of contact for fellow outreach and follow-up, ensuring responsive and supportive engagement with program participants at all stages

Draft and send fellow-facing communications including reminders, data collection requests, deadline alerts, program updates and requests for program testimonials

Track scholarship application deadlines and ensure fellows are informed and prepared well in advance

Administer and manage post-event surveys including Pre-L Boot Camp surveys and end-of-semester check-ins for 1L, 2L, and 3L law student cohorts

Track summer employment plans and job placements across all law student cohorts

Program Operations (20%)

Manage on-site logistics for in-person program events (up to 5-7 times annually for Bay Area)

Coordinate with program colleagues to ensure program logistics are ready to go for each in-person and virtual event

Monitor and log fellow attendance across Zoom sessions and in-person program events

Provide logistical support for virtual events including annual celebration events

Coordinate logistics for bar swearing-in events and related milestone recognition

Support scheduling and execution of virtual programming and Zoom-based events throughout the year

Support the administration of LEAP's public interest summer grants program and bar stipend application process

Manage structured check-in processes for 1L, 2L, and 3L law students at key points throughout the academic year

QUALIFICATIONS

4+ years of experience in program coordination, administrative support, or operations

Demonstrated commitment to social impact and LEAP's mission and values around equity and access in the legal profession

Bachelors Degree

Exceptional organizational skills and attention to detail

Proficiency with data tracking tools, spreadsheets and CRM platforms (Airtable, Excel, Google Workspace)

Proactive, effective communication skills, both written and interpersonal

Project management skills including the ability to meet deadlines and effectively handle a variety of tasks and competing priorities with minimal supervision

Nice to Haves

Experience working in education, legal services, or nonprofit settings

Familiarity with the law school admissions process or legal pipeline programs

Experience working directly with students or program participants

Experience with onsite and virtual event coordination (Zoom, etc.)

This is a part-time, non-exempt position, and we are seeking candidates who are within commuting

distance of Los Angeles or the Bay Area (with a slight preference for Bay Area based folks) to be able to regularly participate in in-person programming 5-7 times annually. Outside of programming, LEAP has a remote workplace. Occasional additional travel outside of the home-based area may be required for program support.