Operations & Rentals Coordinator

If you are a highly organized, customer-focused professional who enjoys building relationships, managing details, and helping create memorable experiences, stop right here and continue reading!

The Wilfandel Club, founded in 1945, is one of Los Angeles’ most historic and respected Black women’s organizations. For more than 80 years, the Club has advanced educational, cultural, and civic engagement initiatives while preserving a treasured historic clubhouse that serves as a gathering place for community, celebration, and impact. As it prepares to move forward with its 2025–2030 Strategic Plan, the Wilfandel is entering an exciting new chapter of growth and transformation—including the expansion of its facility rental program, an important earned revenue stream that supports its mission, programs, and preservation efforts.

The Wilfandel seeks an Operations & Rentals Coordinator to serve as the primary point of contact for facility rentals and to play a critical role in delivering an exceptional client experience from initial inquiry through event preparation. This position combines customer service, event coordination, venue operations, scheduling, and administrative support. The Coordinator will respond to rental inquiries, conduct facility tours, guide clients through the rental process, prepare and maintain rental agreements, coordinate event staffing and vendors, and launch the Club’s new event booking system—helping to ensure that rental operations run smoothly, professionally, and efficiently.

The ideal candidate will be a highly organized and detail-oriented professional with three to five years of experience in office administration, venue operations, event coordination, hospitality, customer service, or nonprofit operations. They should bring exceptional organizational and communication skills; experience managing calendars, contracts, or client records; comfort with booking systems and administrative software; and a strong customer service orientation. Experience with event venues, cultural institutions, or vendor coordination, and familiarity with booking, CRM, or event management platforms, are strongly preferred.

This is a part-time position averaging approximately 15 to 20 hours per week, combining remote work with on-site responsibilities. Weekend availability is required for facility tours and client meetings. The hourly rate range is $20–$25 per hour, commensurate with experience.

First consideration will be given to applications received by July 10, 2026. To apply for this outstanding opportunity, please electronically submit your resume and letter of interest to WFDstaffsearch@gmail.com. The letter of interest should outline your interest in the role and your relevant accomplishments. Please provide two examples of why you would be a strong candidate and the key attributes you would bring to this position. The position will remain open until filled.

Serve as the primary point of contact for prospective and current renters.

Respond promptly and professionally to rental inquiries, emails, phone calls and requests.

Conduct facility tours and meetings with prosective clients

Guide clients through the rental process from inquiry through contract execution.

Coordinate event staffing, including valet, security and event support personnel.

Be onsite during events as needed

Three to five years of experience in office adminitration, venue operations, event coordination, hospitality, customer service, non-profit operations or related field.

Strong organizational and time management skills

Experience managing calendars, schedules, contracts or client records

Comfort working with technology, booking systems and administrative software